Church Council Meeting Minutes

July 9, 2018

Present: Scott, Pastor, Russ, Tom, Carl, Diane, Kim, Kara, Heidi

Absent: Raychel, Carrie, Jill       

 

  1. Call to Order: (Scott)  7:02
  2. Devotions: Welcome and Devotions: Kara
  3. Consent Agenda:
    1. Minutes of Last Month’s Meeting
    2. Financial Reports
    3. Pastor Manning’s Report
    4. Other Reports:  Christian Education and Worship Vision document, LYO Meeting Minutes
      1. Consent Agenda Motion: Diane
      2. Second: Kim
      3. Action or Motion: Passed unanimously
      4. Additions to the Agenda: None
      5. Old Business:

1. Proposed Policy Plan Statement: Development of an “Active Shooter Plan” for our congregation, per last month’s action. Tabled from June meeting.

a. Motion:  by Scott to table to next month.  Chief Karlgaard is going to schedule a site assessment.  We will consider action after hearing his suggestions.

            b. Second: Kara

            c. Action: Unanimously

  1. New Business: None

G. Church Pulse: Discussion of other current items and topics—

1. Further discussion and evaluation of 2017-2018 Unified Worship Service. The group was reminded to clarify what the main goal of the Unified Worship Service was; Pastor responded to unify the congregation physically and sacramentally as the body of Christ in worship, as opposed to two different groups, with different styles and different times. The consensus of the council was that we achieved this, not perfectly, and should continue to do so. The downward trend in worship attendance started before unifying the worship, and is probably not affected either by having one or two services; it is affected by other factors. However, we still need to not ignore, and effectively address problems with our radio and TV broadcasts, how one service affects Christian Education, and the most effective time for Sunday morning fellowship. Additional discussion revolved around how the decision to try unified worship for the school year was made by the church council after congregational input rather than a special congregational meeting. President Scott Wendorff noted that only one or two people had spoken to him about this, even after repeatedly asking for congregational input directly to him. Also, it was noted that if the purpose of unifying the worship service was to create unity as the worshipping body of Christ, creating winners and losers through politicking and a special congregational vote would work in the opposite direction, splitting the congregation even more. Finally, it was noted that council discussion cannot fully be captured by the council secretary, and that if people desire more information they are invited to attend the council meeting to observe and listen to the discussion.

      2. Discussion of 2018-2019 Christian Education and Worship Programming—We had a       very good discussion on the topics of Worship Service and Christian Education for the      upcoming year.  No decisions were made. We would like to get some input from the            congregation. We are currently evaluating several options using Pastor M’s vision     document as a starting point

3. Future Elevator Renovations-The Otis elevator technician has informed us that our current elevator will need to be upgraded in the near future.  They are going to send us a quote for what they believe we need to do to bring it up to code.

H. Closing Prayer (Pastor M)

I. Adjournment (Scott) 8:12

      a. Motion: Tom

      b. Second: Heidi

      c. Action: Unanimous

Church Council Meeting Minutes

August 13, 2018

Present: Pastor, Scott, Russ, Jason, Jill, Kara, Kim, Tom

Absent: Carrie, Raychel, Carl, Heidi

 

  1. Call to Order: (Scott) 7:05
  2. Devotions: Welcome and Devotions: Kara
  3. Consent Agenda:
    1. Minutes of Last Month’s Meeting
    2. Financial Reports
    3. Pastor Manning’s Report
    4. Other Reports:  Christian Education and Worship Vision document #2, Summary of Pastor’s Summer Continuing Education, LYO Meeting Minutes (distributed at meeting), Property Committee meeting notes and minutes (distributed at meeting)
      1. Consent Agenda Motion to Accept by Tom
      2. Seconded by Jill
      3. Action or Motion passed unanimously
      4. Additions to the Agenda:

1. Motions regarding: Council letter to the Congregation

            a. Motion to add the Council letter to New Business, Item F3, by Scott

            b. Seconded by Pastor

            c. Action: passed unanimously

  1. Old Business:

1. Proposed Policy Plan Statement: Development of an “Active Shooter Plan” for our congregation, per last month’s action. Tabled from July meeting (Chief Karlgaard is producing a report for our church in the next 6-8 weeks).

a. Motion by Pastor to table until we receive Chief Karlgaard’s report.

            b. Seconded by Russ

            c. Action: passed unanimously

  1. New Business:

1. Clarification of Basic Minimum Hourly Rate of Compensation for Jim Grawe. This motion seeks to establish a basic, fair minimum compensation charge per service call for Jim ($20/hour compensation), even though he may come in for a fraction of an hour.

            c. Action: No business action taken until further information is obtained.

 

2. Policy for Pastoral Duty Compensation by Lay Ministry for Occasional Services. The synod already has guidelines for compensating lay ministers when they lead Sunday worship; this motion intends to establish a rate of compensation for lay ministers performing pastoral duties such as funerals and weddings, with the consideration that they may also be receiving an honorarium.

            a. Motion by Scott that Lay Ministers that conduct funerals and weddings for members, shall be compensated at the same rate as a regular worship service.

            b. Seconded by Tom

            c. Action:  passed unanimously

3. Council letter to the Congregation about worship and education schedules.

            a. Motion by Scott to publish the letter to the Congregation in the newsletter, with the Council approved changes.

            b. Seconded by Russ

            c. Action: passed unanimously

 

G. Church Pulse: Discussion of other current items and topics--

1. Further evaluation of 2017-2018 Unified Worship Service

2. Further discussion of 2018-2019 Christian Education and Worship Programming

The Council once again had a very good discussion about the change to one service, the desired effects and the results of the change.  The decision was made to move ahead with the same, one service schedule, starting Sept. 9th.  The Committee’s will continue to meet and develop a plan to move forward towards Congregational unity, while addressing problems and concerns of the congregation.

H. Closing Prayer (Pastor M)

I. Adjournment (Scott)

      a. Motion to adjourn by Russ

      b. Seconded by Kim

      c. Action: passed unanimously. Meeting adjourned at 8:09