Church Council Meeting Minutes

August 14, 2017

Present:   Pastor Manning, Tom Erickson, Russ Graves, Kim Ceroll, Janel Butts, Lori Jensen, Kara Gruenberg, Jill Oliphant, Scott Wendorff

Absent:  Diane Cordes, Raychel Bertelsen, Carrie Johnson

 

  1. Call to Order: (Scott)  Scott called the meeting to order at 7:06pm
  2. Devotions (Pastor M)  Lori read devotions (Isaiah 56)
  3. Consent Agenda:
    1. Minutes of Last Month’s Meeting
    2.  Financial Reports– brief discussion on stability of where we stand with the finances.  Better than we have been compared to years fast (at this time)
    3. Pastor Manning’s Report
    4. Other Reports:  Property Committee meeting notes, LYO minutes, LYO Request, Parish-ed minutes, Bank of the West document,
      1. Consent Agenda Motion:  Jill made the motion to approved the Consent Agenda
      2. Second:  Tom seconded the motion
      3. Action or Motion:  no further discussion – motion carried
      4. Additions to the Agenda:   add #3 to the agenda under New Business for “Request for financial support for chaperone’s attendance at the Youth Gathering”

1. Motions regarding:

            a. Motion:  Pastor Manning made the motion to add #3 to the agenda

            b. Second:  Tom seconded the motion

            c. Action:  no further discussion – motion carried

  1. Old Business:

1. Mail Boxes: Tabled from our last meeting, Diane, Kara and Pastor M are inviting the council to make limited contacts with parish members to ascertain what communications they need, and how to best deliver them. A sign-up sheet will be passed around to council members.

            a. Motion:  motion made by Pastor Manning to table discussion of mail boxes until September/October – at which time we will re-visit the discussion of electronic vs. paper distribution of church materials

            b. Second:  Russ seconded the motion

            c. Action:  no further discussion – motion carried

  1. New Business

1. Wednesday Outreach Opportunities: at the last meeting we discussed two different opportunities for outreach to our church members and community. One option is an elementary-age outreach utilizing the Breckenridge school on ‘early out’ Wednesdays from 1:15-3:15pm. Another option is a family-based outreach on the 2nd Wednesday evening of the school months, from 7-8:30pm, incorporating worship and instruction/service projects. If we are going to pursue these we need to decide quickly in order to plan and coordinate with the school, or with our various ministry groups. (see additional notes in Pastor M’s report)       

a. Motion:  Janel made the motion to eliminate the option of ‘early out’ Wednesdays and implement a Wednesday evening worship which will be the 2nd Wednesday of each month, beginning September 2017 and continue through April 2018

            b. Second:  Kim seconded the motion

            c. Action: no further discussion – motion carried

2. Bank of the West requires that we change the type of account we have at their bank to bring it in line with guidelines for incorporated non-profits, rather than organizations. The details of this change require some negotiation regarding fees, but in keeping with State of Minnesota and Bank of the West guidelines we must take timely board action on this and note it in our minutes.

            a. Motion:  Jill made the motion to designate Scott and Raychel to contact the bank to discuss the necessary procedure to change the type of account to reflect our non-profit status

            b. Second:  Kara seconded the motion

            c. Action: no further discussion – motion carried

3.        Addition of LYO’s request for financial support for the Chaperone’s attendance at the 2018 Youth Gathering.

            a. Motion:  Pastor Manning made the motion to pay $350 towards one of the chaperone’s registration from undesignated gifts fund and another $350 towards the second chaperone’s registration from our general checking

            b. Second:  Jill seconded the motion

            c.  Action:  no further discussion – motion carried

G. Church Pulse:  1.  Pastor Manning discussed the opportunity for evangelism in our community – ways to gain visibility for our church:  one suggestion would be for our members to wear Breck Lutheran apparel and help at the concessions stand at the school games or any other event in our community.

2.  Scott discussed “Roberts Rules of Order” and how to implement those ‘tips’ into our meetings. 

H. Closing Prayer (Pastor M)  Pastor delivered the closing prayer

I. Adjournment (Scott)  Scott adjourned the meeting at 8:00 pm

      a. Motion:   Kim made the motion to adjourn

      b. Second:  Lori seconded the motion

      c. Action:   no further discussion – motion carried